Electronic document flow system is a software, which enables to create, coordinate, approve and store/maintain documents in electronic format. Nowadays, leading international companies optimize their business processes by using electronic document flow programs. Up-to-date electronic document flow programs serve to ensure information security along with saving many company resources.
Disadvantages/weaknesses of traditional document flow:
Advantages/strengths of electronic document flow:
Docidge is a very simple, web-based, open source electronic document management program for use by organizations of various sizes and types.
Docidge electronic document flow can be used to ensure formal and informal correspondence, carry out exchange of documents and information, which create legal responsibility and obligations. Advantages/strengths of Docidge program:
Creation and flow of electronic documents
No solution is required to be installed at a computer in order to use Docidge program.
Can be used at any up-to-date program (web browser) in line with operation manual.
Main operation window of Docidge program
The main window of program consists of horizontal control panel, menu and submenu panels and main work panel in the center.
User profile edit and system exit button is located at horizontal control panel.
Menu and submenu panel
Menu and submenu panel usually consists of “Inbox”, “Sent”, “Internal documents” menus and their relevant submenus.
Menu window can be hided and shown using a button. In such a case, work panel space/area changes accordingly.
Main desktop panel
Main desktop panel comprises entering of new document, processing of entered information, initiation, approval and searching functionality.
Columns of table in the main desktop panel can be hided and shown through “Table fields” window.
Document input is performede by entering their scanned copies to database. Indexed information (data) is then entered.
Documents related to the document entered using Related documents window and entered into database before are recorded.
Processing of entered documents
Entered documents are accordingly seen in submenus.
Document is initialed electronically by authorized persons.
Records about processing of document is made by persons in charge of document processing.
The program has a search system by parameters/criteria according to any document type.
After search criteria are written and search button is pressed, link/transition to “Main page” occurs and search result is reflected in the table.
When “View” line is selected from menu window in the table, the document information view window opens up.
Document information view window
Document information view window consists of “record sheet of incoming document”, “Short content”, “Information on processing”, “Initial”, “Applicable documents”, “Related documents” and “sent users” table.
By pressing “Initial” button in the right upper corner of the window, authorized persons put their initials.
After initials are collected, the head of enterprise approves the document.
Backup and recovery